Hiring: office manager 20.10.2015

BOGDAN & VAN BROECK is hiring a freelance polyvalent administrative assistant!
We are a research-oriented design practice strategically based in Brussels, actively involved in society and in the public debate, and ecologically inclined towards urban renewal and densification. With our multicultural and multidisciplinary team, we aspire to create a meaningful added value for society. Consequently, we frame our profession in the perspective of the increasing fragility of the world’s ecosystem and see the reduction of land-use as the main approach to sustainably improving environmental conditions. In this context, architecture – with the various disciplines it gathers around conceptual structures and systems, and with the design-based approach it supports – allows us to tackle the complexity of many man-made settlements, from the village core to the brownfield or the city centre. Our methodology is based on the critical iteration over scale – zooming in and out between the level of the circulation core, the neighbourhood and the planet.

We are looking for a freelance polyvalent administrative assistant/office manager (M/F) to become part of our amazing team!

You are emphatic and energetic, take initiative and go beyond the scope of the tasks you are working on, therefore improving the level of the entire team. We need your passion, integrity, grit and accuracy, and we offer a dynamic and joyful working place in the centre of Brussels, Europe’s beating heart.

Office management tasks:

  • Reception of guests.
  • Answering & transferring phone calls.
  • Agenda & contacts management.
  • Organise meetings and events, office lunch, catering for meetings, reservations for restaurants, etc.
  • Planning and organising business trips.
  • Regular mail.
  • E-mail distribution.
  • Management of the office stock.
  • Handling orders.
  • Archiving.
  • Support the entire team on a variety of smaller tasks.
  • General project administration assistance.
  • Day-to-day management of the office space.


  • Trilingual (NL/FR/EN).
  • Profound knowledge of Word and InDesign. Illustrator and Photoshop are an added value.
  • Proactive and committed.
  • Well organised with a keen eye for detail.
  • Thriving in a structured environment.
  • Freelancer.
  • Preferably full time.

Immediate or short term availability.
Salary in relation to skills and experience.

Please send your cv and motivation letter to office@bogdanvanbroeck.com before 01/12/2015.