WE ARE HIRING! Management Assistant

You have a natural talent for organisation and management? You like being in contact with various people? You enjoy being part of a creative and young environment? BOGDAN & VAN BROECK is looking for a creative Management Assistant to join our team as soon as possible.

Our architecture practice was founded by Oana Bogdan and Leo Van Broeck and is supported by a dynamic and committed team of 18 collaborators. At BOGDAN & VAN BROECK, we see architecture and urban planning as a co-creation act involving society, politics and economy. Each project is designed within and for its specific spatial and social context. The integral aspect of our projects is their location: we design and build only within cities or towns because we strongly believe the future of our society is urban. Oana Bogdan and Leo Van Broeck continuously share our vision in public debates and both are actively engaged in politics. In Romania, Oana was Secretary of State at the Ministry of Culture and is now part of the platform ‘Romania 100’. In Belgium, Leo has set a clear agenda as the Vlaams Bouwmeester. With our international team we critically reflect on and enrich our vision, continuously learning from its implementation into reality.

Job Description

Our high ambitions in architecture rely on a good organisation and administration of our practice. While we already have a clear structure in place, we always refine and improve our ways of working together. As Management Assistant you will therefore do both: You play a central role in the day-to-day organisation of our office and simultaneously suggest and implement change where necessary. You will support the team in three main domains including the following tasks:

1 Office Management & Organisation:

Coordination of office maintenance & office supplies

Handling of daily mail and e-mails

Agenda & contact management

First contact for visitors and incoming phone calls

Supporting the team on a variety of smaller tasks

2 HR:

Planning and organising team events

3 General management assistance:

assistance in accountancy & invoicing

assistance in project administration

 Your Profile

We are looking for highly motivated and enthusiastic candidates that:

– are fluent in Dutch, French and English, both verbally and in writing.

– have experience in administrative and management assistance

– are motivated to learn.

– are proactive and able to work independently.

– are able to approach multi-layered tasks in a structured way and to synthesise them into work processes.

– know basic office software packages like Microsoft Office/Open Office.

(knowledge of InDesign and Photoshop are an added value)

We Offer

We offer a position of at least 80% (employee or freelancer). The salary is in relation to skills and experience. Our open and dynamic way of working will not only allow you to quickly develop excellent organisation and management skills, but also to teach us your own strategies.

BOGDAN & VAN BROECK stands for:

– a creative work environment.

– a motivating and supportive team.

– an office in the centre of Brussels close to metro Saint-Catherine (1 | 5) & Yser (2 | 6) and Tram Ypres (51).

Interested? Apply as soon as possible by e-mail with a letter of motivation to office@bogdanvanbroeck.com    We’re looking forward to welcome you in our team.