E-mail – Disclaimer

The information contained in this communication and its attachments, notwithstanding the specifics of its content, is intended solely for the individual or entity to whom it is addressed. Any copying, disclosing or distributing without the consent of BOGDAN & VAN BROECK is forbidden. The content of this communication (message and attachments) may also be subject to protection by intellectual property laws. BOGDAN & VAN BROECK is neither liable for the proper and complete transmission of the information contained in this communication nor for any delay in its receipt. Furthermore, BOGDAN & VAN BROECK does not accept liability for damages arising from the use of or reliance on the information contained in this communication. BOGDAN & VAN BROECK does not guarantee that the communication is free of viruses, interceptions or interference. If you are not the intended recipient of this communication please let us know by e-mail reply and delete it from your system. BOGDAN & VAN BROECK furthermore reserves the right to not consider itself bound by any e-mail and any attached files that have been sent by an employee of the company or by any other person who is not a legal representative of the company according to its bye-laws.

Contents of the website

We do our best to ensure that the material published on our website is up-to-date, complete and correct. Nevertheless, errors and mistakes cannot be completely ruled out. BOGDAN & VAN BROECK cannot be held liable for any inaccuracy, error or omission published on its website.

Copyright

Our website, logos, texts, photographs, names, and in general all our communications are protected by copyright. All rights are held by the respective authors. Thank you for using the correct title (as mentioned on our website) and BOGDAN & VAN BROECK when referring to one of our projects.

 

Privacy Policy

BOGDAN & VAN BROECK takes your rights concerning your personal data seriously. In this statement, BOGDAN & VAN BROECK explains how it collects, processes and uses your personal data. It thus constitutes the general privacy policy of BOGDAN & VAN BROECK.

The responsible for data processing is BOGDAN & VAN BROECK ARCHITECTS bvba, Rue de l’Enseignement 91, 1000 Brussels, vat-number BE 0893 134 131.

For questions concerning this statement and our policy you can at all-time contact office@bogdanvanbroeck.com. In case of questions for specific data, we may ask you to identify yourself, so we are sure to provide the requested information to the right person.

When and for which purposes does BOGDAN & VAN BROECK collect and process data?

BOGDAN & VAN BROECK collects and process your personal data when you as a customer approach us in the context of our services, when you subscribe for our newsletter or when you contact in one way or another. These activities will be referred to as “client administration” and they concern in particular the fulfilment of agreements we make with you.

If you are a supplier, we process your data or the data of your contact persons in the context of deliveries of goods or services for the generic purpose of “administration of suppliers”.

Further we process your data, as a client or supplier, for making up invoices and other accountancy documents. This makes up the purpose “accountancy”.

In some cases, we may also process your data as prospect, i.e. a person who has no contract with us, with the purpose of presenting you our work by means of a newsletter.

Finally, we may process your data out of legitimate interest for the execution of our activities, e.g. to consult your advice or address your services. These activities we describe as “communication” or “public relations”.

Which data does BOGDAN & VAN BROECK collect and process?

It concerns data you communicate with us and data we need for the execution of the project you are approaching us for, such as your name, address, e-mail address and professional data, like your company name and VAT-number, data concerning your family composition, national number for submitting a building permit and all other data needed in that case. Mostly you pass us these data directly, but it is possible as well that we receive those data from other parties which whom you collaborate.
The data can also concern you interests in or plans for a future project.

BOGDAN & VAN BROECK processes financial data in the context of our accountancy.
Data on your function and activities are being processed in the context of communication or public relations.

BOGDAN & VAN BROECK processes data from applicants. Your application to any position is your acceptance we can process your personal data for the purpose of carrying out the recruitment process and we may hold this data for a period of up to 1 year, unless otherwise requested by you. We assure you that your details will be held securely and confidentially, and data will not be shared with third parties.

How does BOGDAN & VAN BROECK collect your data?

BOGDAN & VAN BROECK collects your data when you fill in paper or electronic forms. Sometimes it occurs through a conversation, business card, contact by phone or e-mail correspondence.

Normally we obtain those data directly from you. Sometimes it occurs that we obtain them indirectly. That is the case with data about partners of suppliers we obtain from the suppliers themselves.

What are the foundations of the processing of data by BOGDAN & VAN BROECK?

Initially we collect and process your data based on the contractual relation we have with you as a consequence of your commission and the contract we conclude with you. That is as well the foundation for the processing of data of suppliers and for the processing in the context of “accountancy”.

Where the processing is not necessary for the fulfilment of the contractual relation, as is the case with direct marketing (newsletter), communication and public relations, it is based on our legitimate interests as a business, especially the freedom to conduct business and of information. Thereby we at all time assure the balance between your and our interests, amongst others by providing you with a right of objection.

Are the data being communicated to third parties?

Your data are mainly processed internally in the context of administration of clients and suppliers or accountancy and communication/public relations by the respective responsible for these activities.
For specific punctual services they may be passed to processors we address, but always under our control.

Unless subject to opposition from your side, they can also be shared with other companies (temporary associations, stability engineer, technical engineers,…) with whom BOGDAN & VAN BROECK collaborates.

Sometimes we are obliged to share data about you. That is in particular the case when we have the legal obligation or when governance instances that have the right to, ask them from us. In that case we will control if the requirements to request your data are being fulfilled.

Your data are in principle not being passed down to third countries or international organisations.
This may however happen in the context of the contracts for cloud services we conclude. In that case your data will possibly be stored on servers of countries to which in principle only we have access. In that case we make sure that the provider of the cloud service is established in a third country with an adequate protection level or that there is an agreement with the provider guaranteeing the protection of your rights.

Your rights

You can at all time inspect the data we process about you and if necessary have them rectified or removed. For this, you can send a request to office@bogdanvanbroeck.com, with a proof of identity. This we ask to avoid that your data get shared with a person who has no right on them.

If we use your data to send you our newsletter, you can object to this by unsubscribing through the link in the newsletter or by contacting pr@bogdanvanbroeck.com.

In case you disagree with the way BOGDAN & VAN BROECK processes your data, you can at all time file a complaint at the Data Protection Authority (www.privacycommission.be), Rue de la Presse 35, 1000 Brussels.

Modifications

BOGDAN & VAN BROECK reserves the right to make modifications and updates on this policy. Modifications and updates will be communicated on the website. The entire policy will remain published on the website.

Specific data collected when you visit this website

Server log files

We automatically collect and store information in so-called server log files, which your browser automatically transmits to us. These are:
– Browser type and version
– The operating system used
– Referrer URL
– Time of the server request
– IP address

This data will not be merged with other data sources and will be removed from the server after 14 days.
The basis for data processing is Art. 6 Para. 1 lit. f GDPR, which allows the processing of data to fulfill a contract or pre-contractual measures.

Matomo

This website uses the open source web analysis service Matomo. Matomo uses so-called “cookies”. These are text files that are stored on your computer and that enable your use of the website to be analyzed. For this purpose, the information generated by the cookie about the use of this website is stored on our server. The IP address is anonymized before it is saved.

The storage of Matomo cookies is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the anonymized analysis of user behavior in order to optimize both its website. Matomo cookies remain on your device until you delete them.

The information generated by the cookie about the use of this website will not be passed on to third parties. You can prevent the storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent.

If you do not agree to the storage and use of your data, you can deactivate the storage and use here. In this case, an opt-out cookie is stored in your browser that prevents Matomo from storing usage data. If you delete your cookies, this means that the Matomo opt-out cookie will also be deleted. The opt-out must be reactivated when you visit our website again.